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Executive Republic
Instructions Using the Photocopier
1 Read the instruction manual provided for the photocopier. Locate the power switch and turn the machine on. Allow sufficient time for the machine to warm up; older machines can take more time than newer models.
2 Lift the cover and place the document you wish to copy face down on the glass. Take care to position it properly; most photocopiers have markings showing where to place documents. Lower the cover and, using the control panel, select the number of copies you wish to make. Push "start" and the copying should commence.
3Use the automatic feed on your copier to copy documents several pages in length. Following the guide next to the feed, position your stack of documents; many photocopiers auto-feed documents face up. See if your photocopier has options for automatically collating and stapling your documents -- most newer models do. Select these options on the digital display, press "start," and your stack of documents will be photocopied, collated and stapled for you.
Using a fax machine
4 Read the manufacturer's instructions. Check that the fax machine is plugged into a power source and a phone jack before turning it on. Get the fax number for the destination of the fax you are sending. Arrange the documents you are sending in order.
5 Fill out a coversheet for your fax; this will contain the recipient's name and fax number, the name of your boss or office, the fax number for your office, a short message to the recipient and the number of pages, including the coversheet.
6 Position the documents face up in the feeder tray. Dial the recipient's fax number. Press "send' or "fax" to send the document, depending on the machine you are using.
7 Ensure that there's plenty of ink in your machine's toner cartridge and that there's plenty of paper, so you can receive a fax smoothly. Wait for the phone to ring, but do not answer it; this indicates a fax is coming in. Listen for the "handshake" tones that tell you the sender's fax machine and your fax machine are communicating. Watch your fax machine start printing and wait until the entire document has come through.
8 Check the number of pages you received against the number given on the cover sheet to be sure the whole fax has come through. Contact the sender to confirm receipt of this document.
Tips & Warnings
Make sure to turn off all office equipment at the end of your work day, unless you are instructed otherwise.
source:ehow.com/how
Posted in 
If the equipment are properly used, the life span would be longer
ReplyDeleteADEKUNLE AYOBAMI REBECCA: We must keep our office equipment very well. we must use them well so that it can last.
ReplyDeletethe office equipment must be handle diligently and maintain with proper care
ReplyDeleteif the equipment are used badly there are no possibility of any office around.
ReplyDeletewhen you use the equipment is good its wouldnt course any damage of office equipment.
ReplyDeleteHandling with care and proper management
ReplyDeleteBy: Yusuf Taiwo Yusuf
Using it in its appropriate way and for it specific work
ReplyDeleteBy: Sekiru Oladimeji Semiu
Proper handling of equipment enhances better performance of the equipment
ReplyDeleteMake sure you turn off all office equipments (electronic equipments) at the end of your work unless you are instructed otherwise
ReplyDeleteUsing photocopier: Read the instruction manual provided for the photcopier locate the power witch and turn the machine on
ReplyDeleteread the instruction manual provided for the equipment
ReplyDeleteFollow the userguide to avoid unnecessary damage
ReplyDeleteit must be properly taking care of.
ReplyDeleteavoiding spoilage of office will serve for future use.
ReplyDeleteyou must know how to care the equipment
ReplyDelete(a) Work equipment must be selected which is suitable, by design, construction or adaption, for its intended purpose in its particular place of use (perhaps it might be used in a high risk area such as in a flammable atmosphere or in wet conditions) and it must be suitable for the process and conditions of use.
ReplyDeleteRisk assessments, carried out by departments in accordance with the Management of Health and Safety at Work Regulations 1992 and concerning work equipment, must address potential risks and identify appropriate control measures.
(b) Where a risk assessment carried out by any department has identified a significant risk of injury from the installation or use of work equipment the department must arrange for a suitable inspection (which may include test) to be carried out by a competent person and recorded.
(c) Departments must ensure that work equipment is subject to proper maintenance (so that performance does not deteriorate to the extent that it puts people at risk) carried out by persons competent for the work. The complexity and frequency of maintenance will vary with the type of equipment and its conditions of use. Planned preventative maintenance may be necessary. Wherever possible maintenance should be in accordance with manufacturers' instructions. Departments are advised to keep a maintenance log.
(d) Departments must ensure that all those who use, supervise or manage work equipment have available to them adequate health and safety information and instructions on the use of the work equipment. In complex cases or where significant risk is involved in any incorrect use of the equipment, the information and instructions should be in writing and should include information concerning any foreseeable difficulties and instructions on the procedures necessary to deal with them. The information supplied by manufacturers (which must be in English) will be sufficient to satisfy these requirements. In addition, departments should ensure that all relevant information is passed to persons who maintain the equipment.
(e) Departments must ensure that all users, supervisors, managers and maintainers of work equipment receive adequate training, taking into account the risks involved and the particular circumstances of use of the equipment. Persons who use or maintain work equipment must be competent. Departments should keep a written record of training.
By: Obembe Dare Tosin
correct use of equipment ensures safety and healthy working environment and also minimizes waste. You will investigate possible sources of waste in an office environment as well as look at ways in which waste can be
ReplyDeletereduced. Problems can sometimes occur in the smooth running of equipment and you will need to know some of the keys problems to watch out and ways of dealing with them.
Olusegun Deborah Mayowa
ReplyDeleteFollowing instructions carefully before the use of any equipments is very helpful and avoids one into running or making silly and unnecessary mistakes.Instructions and guidelines can also help when the machines malfunction.It might be a minor problem which can be fixed merely by following the instructions
Employees should use the offices equipment properly, it is always good to use those equipment, according to the intrusion on each of them, by following the instruction, we can use the offices equipment in a proper ways.
ReplyDeleteAdeyemi Dayo Bolaji
ReplyDeleteIt is good to read the instruction written on every manual of the office equipments and always clean up the office equipments after usage to avoid damage.Always prevent all office equipment and always check them before use because it is good to use the right equipment at the right time.Connect your equipments in the right place.
The efficiency of an organization is directly related to the quantity and quality of available gadgets.
ReplyDeleteFax machine is not popular in Nigeria.
ReplyDeleteAcquiring office equipment adds to the cost of production and that reduces profit
ReplyDeleteTechnology makes the world run faster.
ReplyDeleteRead the manual, understand it and follow it step by step
ReplyDeleteIt is easier to procure most office equipment than to maintain and repair them.
ReplyDeleteMake sure to turn off all office equipment at the end of your work day, unless you are instructed otherwise
ReplyDeleteCheck that the fax machine is plugged into a power source and a phone jack before turning it on.
ReplyDeletehow to use office equipment, Lift the cover and place the document you wish to copy face down on the glass. Take care to position it properly; most photocopiers have markings showing where to place documents. Lower the cover and, using the control panel, select the number of copies you wish to make.
ReplyDeleteUse the automatic feed on the copier to copy document several as pages in length.OGUNRINDE FUNMILAYO
ReplyDeletewe have to keep the well and use them well. we have to arrange them orderly and take good care of them
ReplyDeleteAn office without relevant gadgets is like a living room without furniture.
ReplyDeleteone should be able to identify the use of office equipment and services to meet different business requirement and use this equipment to carry out simple trouble shooting in accordance with health and safety legislation and regulation
ReplyDeleteDepartments must ensure that work equipment is subject to proper maintenance (so that performance does not deteriorate to the extent that it puts people at risk) carried out by persons competent for the work. The complexity and frequency of maintenance will vary with the type of equipment and its conditions of use. Planned preventative maintenance may be necessary. Wherever possible maintenance should be in accordance with manufacturers' instructions. Departments are advised to keep a maintenance log
ReplyDeleteEnsure you switch off all sockets to avoid damages of electrical appliances
ReplyDeletefor example computer, one needs set and connect necessary components to the components to the computer before use and when typing one needs to sit proper by resting one's back on the chair and place the ten fingers on the keys of the keyboard
ReplyDeleteMake sure to turn off all office equipment at the end of your work day, unless you are instructed otherwise.
ReplyDeleteusing a fax machine: fill out a coversheet for your fax; this will contain the recipients name and fax number, the name of your boss or office, the fax number for your office, a short message to the recipient and the number of pages, including the coversheet. from: ADELEKE OMOTAYO BAMITALE
ReplyDeleteWatch your fax machine start printing and wait until the entire document has come through.
ReplyDeleteSo, you have secured a position working in an office, perhaps as an administrative assistant or secretary. Now you need to learn the proper way to use the equipment in your office, since your job will entail using computers, sending faxes, making photocopies and more. With proper handling, the equipment in your office should last several years and should actually make your job easier. The better you know how to use the equipment, the better you'll be able to do your job.
ReplyDeleteMake sure to turn off all office equipment at the end of your work day, unless you are instructed otherwise.
ReplyDeleteSelecting energy-efficient office equipment and turning off machines when they are not in use can result in significant energy savings.
ReplyDeleteBy: Ayodele Oluwabamise Ebenezer
Identify different types of equipment and their uses. There are many different types of office equipment
ReplyDeleteProper care of office equipment will keep our business running smoothly
ReplyDeletehandle office equipment well and make use of it
ReplyDeleteABIALA KABIRU ABIODUN
office equipment can be use effectively by reading the instruction on the manual booklet and follow the guidelines. handle with care and daily maintenance with regular service
ReplyDeleteoffice equipment must be take with proper care
ReplyDeleteTry to follow the instruction provided, handle with care and make use of it in a sensible manner
ReplyDeleteOLANIYI ALABA ISHOLA
must use them well, must keep them in a good place. must read about it before making use of them
ReplyDeletemust keep them well and make use of them well
ReplyDeleteusing the photocopier: locate the power switch and turn the machine on
ReplyDeleteMaintain the equipment regularly in accordance with the manual guide to enlongate its lifespan
ReplyDeleteRead the instruction manual provided for the photocopier. Locate the power switch and turn the machine on. Allow sufficient time for the machine to warm up; older machines can take more time than newer models.
ReplyDeleteRead the instruction manual provided for your machine
ReplyDelete